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Kent Campus
The decisions on filling vacant, existing, or new Non-Tenure Track (NTT) faculty positions shall be determined by the Dean of University Libraries (UL) after receiving the advice of the College Advisory Committee (CAC). New or existing vacant NTT positions shall be consistent with the strategic directions and goals of University Libraries and shall be filled in accordance with appropriate University policies and with the guidelines outlined below.

Regional Campus
The decisions on filling vacant, existing, or new NTT faculty positions shall be determined by the Campus Dean after consultation with the UL Dean. New or existing vacant NTT positions shall be consistent with the strategic directions and goals of the eight-campus library system and shall be filled in accordance with appropriate University policies and with the guidelines outlined below.

 

Kent Campus
The UL Dean, in consultation with the CAC, will oversee the appointment of a search committee and provide a charge to the search committee with instructions on how hiring recommendations are to be submitted, and ensure that University-required procedures are followed.

Regional Campus
The Campus Dean, or their designee, will oversee the appointment of a search committee and provide a charge to the search committee with instructions on how hiring recommendations are to be submitted, and ensure that University-required procedures are followed.

 

Kent Campus
Search Committee Composition

The UL Dean will appoint the members of the search committee. The search committee generally will have between three to five members, including the following:

a. CAC Representative: The CAC representative to the search committee will usually be the NTT faculty member currently elected to the CAC. If that person cannot serve, another CAC member should be appointed to the search committee.
b. Position Supervisor: The supervisor of the vacant position will be a member of the search committee. Unless the Dean decides otherwise, the supervisor of the vacant position will serve as chair of the search committee.
c. NTT Faculty Member: If the NTT faculty member currently elected to CAC is unable to serve on the search committee, at least one NTT faculty member should be appointed to serve on the committee.

Search Committee Responsibilities

The search committee (working closely with the UL administrator in charge of personnel matters) will be responsible for the following areas: screening the pool of applicants, interviewing candidates, making a hiring recommendation to the Dean, and maintaining records of the search process. The search committee Chair will coordinate all logistical aspects of the search and the interview, including ensuring that the job description and posting are accurate and published appropriately and keeping search committee members informed throughout the search process.

Hiring Recommendation

When the search committee has completed its deliberations and has reached a decision on a hiring recommendation, the Chair of the committee will transmit the following  to the UL Dean. The UL Dean will make the hiring decision.

a. A written recommendation to the UL Dean and to the CAC concerning the candidates who were interviewed. The written recommendation must include a detailed rationale for how all interviewed candidates were evaluated and rank all acceptable candidates.
b. A written list of all applicants for the position and the reason each was screened out by the search committee.

Search Committee Records

The search committee Chair will ensure that appropriate records of the search are created and maintained, including search committee meeting notes or minutes, all candidate application materials, and notes on search committee review. These records should be retained for the period specified in the University Records Retention Policy.

Regional Campus
Search Committee Composition

The Campus Dean, or their designee, will appoint the voting members of the search committee after consultation with the UL Dean. The search committee generally will have between three to five members The Campus Dean shall appoint all members of the search committee except as follows:

a. UL CAC Representative: One faculty member serving on the UL CAC should be appointed to the committee.
b. Position Supervisor: The supervisor of the vacant position, or their designee, will be a member of the search committee. Unless the Campus Dean decides otherwise, the supervisor of the vacant position will serve as chair of the search committee.

Search Committee Responsibilities

The search committee will be responsible for the following areas: screening the pool of applicants, interviewing candidates, making a hiring recommendation to the Campus Dean, and maintaining records of the search process. The search committee Chair will coordinate all logistical aspects of the search and the interview, including ensuring that the job description and posting are accurate and published appropriately and keeping search committee members informed throughout the search process.

Hiring Recommendation

When the search committee has completed its deliberations and has reached a decision on a hiring recommendation, the Chair of the committee will transmit the following  to the Campus Dean with copies to the UL Dean. The Campus Dean will make the hiring decision.
a. A written recommendation to the Dean and to the UL CAC concerning the candidates who were interviewed. The written recommendation must include a detailed rationale for how all interviewed candidates were evaluated and rank all acceptable candidates.
b. A written list of all applicants for the position and the reason each was screened out by the search committee.

Search Committee Records

The search committee Chair will ensure that appropriate records of the search are created and maintained, including search committee meeting notes or minutes, all candidate application materials, and notes on search committee review. These records should be retained for the period specified in the University Records Retention Policy.

 

Kent Campus
The UL Dean will offer the position to one of the recommended candidates. If the UL Dean elects not to follow the search committee's recommendation, or not to offer the position to any of the recommended candidates, he or she will notify the search committee and CAC in writing. He or she will then schedule a meeting with the search committee to discuss the search.

Regional Campus
The Campus Dean will offer the position to one of the recommended candidates. If the Campus Dean elects not to follow the search committee's recommendation, or not to offer the position to any of the recommended candidates, he or she will notify the search committee and the UL CAC in writing. He or she will then schedule a meeting with the search committee to discuss the search.

Approved by UL Faculty, 6/29/10
Revision approved by UL Faculty, 11/16/10
Receipt acknowledged by the Provost's Office, 11/17/10
Final approval, 8/31/11